Introduction to RPA

RPA stands for Robotic Process Automation and is used to automate labor-intensive processes running in an organization. RPA can help you lower errors and increase productivity, particularly in repetitive tasks.

In this post, we are going to understand what is RPA and how it can help your business. We will also talk about steps to implement it in your organization.

Table of Contents

  1. What is RPA?
  2. How is RPA different from regular automation?
  3. How can RPA help your business?
  4. 5 questions to answer before implementing RPA
  5. What is the general implementation methodology of RPA?
  6. General applications of RPA in various fields
  7. Use case of an RPA bot
  8. Final Thoughts

What is RPA?

How is RPA different from regular automation?

  • Traditional automation requires complex coding and testing, while RPA requires zero coding skills.
  • Traditional automation requires the use of extensive IT involvement and the support of developers, whereas RPA helps businesses use pre-programmed robots to solve their problems.
  • Unlike traditional automation, RPA’s can be highly personalized and used across a variety of applications and environments.
  • Traditional Automation requires programming and development for efficient integration, while RPA can mimic the actions of the user at a very basic level.
  • In essence, RPA is easier to integrate and implement than traditional automation.

How can RPA help your business?

Reduce Cost

Increase work Productivity

Reduce Human Errors

Automation for Report Generation

Invoice and Payroll Management

Quality Assurance

Automated revenue forecasting

Data Validation

5 questions to answer before implementing RPA for your business

1) Is the activity suitable for RPA?

  • Processing and sending data to multiple sources
  • Analyzing complex data sets
  • Generating rule-based decisions
  • Learning from the outcomes or results
  • Interacting with your employees or customers
  • Receiving and reading data from multiple sources
  • Making decisions based on set rules
  • Working on a set of activities based on urgency and priority

2) Are your processes optimized to reduce complexity?

3) Is your organization ready to embrace RPA as part of its culture?

4) Do you understand that bots won’t do everything?

5) Can you afford to create an Internal RPA capability team and COE?

What is the general implementation methodology for RPA?


  1. Deciding a deadline and approach the project
  2. Putting together an RPA project team
  3. Finalize on a design for your process automation
  4. Create a feasible roadmap for scaling up your RPA in the future.


Just like any other automation, your RPA bot must also be tested to identify potential errors before it starts executing your tasks in real-time.

Support and Maintenance

General applications of RPA in various fields


  • Invoice generation


  • Lead data analysis and management


  • Account details management
  • Fraud alerts management


  • Passenger details management

Use case of an RPA bot

In this case, an HR manager feeds all the essential data to an RPA bot in the organization. This bot reads the data to create the necessary deliverables and record it in the Database. It also sends all the details to the new employee once processed.

This makes sure that there is no confusion when onboarding new employees at scale.

Final Thoughts

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